Your guide to making the right venue choice for your event
The Importance of Asking the Right Questions
Booking a venue isn’t just about aesthetics—it's about ensuring every detail aligns with your event's needs. By asking the right questions, you can avoid unexpected surprises and make confident decisions.
Key Questions to Ask
To avoid surprises, make sure to clarify the following questions before booking your venue:
- What’s included in the rental fee? What exactly does the rental fee include? Does it cover things like furniture, AV equipment, and setup/cleanup?
- What are the payment terms? What are the terms for payment? Is there a deposit, and when is the final payment due?
- What’s the cancellation or refund policy? Understand the financial implications of any unexpected changes.
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? How many people can the venue host, and does it meet all safety regulations?
- Are there time restrictions? What time restrictions exist for setup, event duration, and breakdown to ensure your schedule is smooth?
Tailoring the Venue to Fit Your Vision
To truly personalize your event, ask about the following aspects of the venue:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Always Visit the Venue in Person
While photos and videos provide a glimpse, nothing beats seeing the venue firsthand. Pay attention to parking, accessibility, and overall ambiance during your visit.
How Claridge Simplifies Venue Selection
At Claridge, we prioritize transparency and flexibility to ensure your event exceeds expectations. Our team is ready to answer all your questions and guide you through every step of the process.
