Your guide to making the right venue choice for your event
Why Asking the Right Questions Matters
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
The Must-Ask Questions
Here are the essential questions you should ask before committing to a venue:
- What’s included in the rental fee? What exactly does the rental fee include? Does it cover things like furniture, AV equipment, and setup/cleanup?
- What are the payment terms? What are the terms for payment? Is there a deposit, and when is the final payment due?
- What’s the cancellation or refund policy? Make sure to understand the venue’s cancellation or refund policies to avoid future issues.
- Are there vendor restrictions? Does the venue limit your choice of vendors, such as catering or decor?
- What’s the maximum capacity? Ensure the venue can comfortably host your guests while meeting safety requirements.
- Are there time restrictions? Inquire about time limits, such as setup, breakdown, and event conclusion times.
Tailoring the Venue to Fit Your Vision
Go beyond the basics and explore how the venue can enhance your event with these custom features:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Visit the Venue Before Booking: Pro Tip
Although photos can give you an idea, visiting the venue in person is essential. Pay close attention to parking, accessibility, and ambiance.
How Claridge Simplifies Venue Selection
At Claridge, we prioritize transparency and flexibility to ensure your event exceeds expectations. Our team is ready to answer all your questions and guide you through every step of the process.
